Statement of Purpose

This Privacy and Security Policy (the "Policy") sets forth the privacy and security practices of RedVex Notary with respect to information collected from visitors to the website of the RedVex Notary Services, and all specific websites beginning with such domain (collectively referred to herein as, the "RedVex Notary Website"). The Policy contains information about the types of data collected and how such data is used by RedVex Notary.

This Policy only applies to the RedVex Notary Services Web pages. This Policy does not apply whenever visitors travel through the RedVex website or leave the RedVex Notary Services Webpage by clicking on and following a link to another website or another webpage, including the websites of state agencies and local governments. The privacy and security policies of the websites visited outside of the RedVex Notary Services Website should be reviewed to determine how each site operator addresses the issue of disclosure of personally identifiable information.

This Policy was updated on November 23, 2012 and remains in effect until specifically revoked, removed, or altered.

Definition

"Personally identifiable information" means information that could be used to name or distinguish an individual conducting business on the RedVex Notary Website from others such individuals. Personally identifiable information includes, but is not limited to: name; address; credit card, debit card, professional license number, or occupational license number; phone number; and e-mail address.

Collection of Information

For transactions conducted on the RedVex Notary Website, individuals will be requested to enter certain information contact information about themselves. When personally identifiable information is requested, there will be an indication of whether the disclosure of such information is required or optional to continue. The type of information requested will vary based upon the type of communication or query. RedVex Notary collects this information in the same manner and for the same reasons as if the transaction were performed in person, over the telephone, or through the mail with RedVex Notary. Additional information may be requested if required by law, if such information is necessary to verify an individual's identity and secure the transaction, or if the visitor would like updates regarding new features offered by the RedVex Notary Website. Information regarding RedVex Notary Website features will only be sent to visitors if they explicitly choose to receive it.

For all other browsing, visitors are not asked for personally identifiable information, and none will be collected.

It is important for you to know that your actual notary transaction is not necessarily private. Any Notary Public within the State of Texas is obligated, by State Law, to release information contained within the Notary's transaction log book as a matter of public record. Meaning, anyone may request a copy of any page within the Notary's logbook. The notary can charge a nominal fee associated with such a service.

Tex. Gov't. Code Ann. § 406.014 requires that a Notary Public maintain a record book. This record book must be maintained whether or not any fees are charged for your notary public services.

A notary public other than a court clerk notarizing instruments for the court shall keep in a book a record of: (1) the date of each instrument notarized; (2) the date of the notarization; (3) the name of the signer, grantor, or maker; (4) the signer's, grantor's, or maker's residence or alleged residence; (5) whether the signer, grantor, or maker is personally known by the notary public, was identified by an identification card issued by a governmental agency or a passport issued by the United States, or was introduced to the notary public and, if introduced, the name and residence or alleged residence of the individual introducing the signer, grantor, or maker; (6) if the instrument is proved by a witness, the residence of the witness, whether the witness is personally known by the notary public or was introduced to the notary public and, if introduced, the name and residence of the individual introducing the witness; (7) the name and residence of the grantee; (8) if land is conveyed or charged by the instrument, the name of the original grantee and the county where the land is located; and (9) a brief description of the instrument.

NOTE: 1 T.A.C. §87.40 prohibits a notary from recording in the notary's book of record the identification number that was assigned by the governmental agency or by the United States to the signer, grantor or maker and that is set forth on the identification card or passport; or any other number that could be used to identify the signer, grantor or maker of the document. Section 87.40 does not prohibit a notary from recording a number related to the residence or alleged residence of the signer, grantor or maker of the document or the instrument.

Entries in the notary's book are public information. A notary public shall, on payment of all fees, provide a certified copy of any record in the notary public's office to any person requesting the copy.

A notary public who administers an oath pursuant to Article 45.019 of the Code of Criminal Procedure is exempt from the requirement of recording that oath in the notary public’s record book.

 

Use of Information

Information collected in the course of communicating with the RedVex Notary Website is used for the following purposes:

Transaction and Information Facilitation

• To conduct online transactions between a visitor and RedVex Notary;
• To send an e-mail to a visitor using the online service provided via the RedVex Notary Website confirming the transaction or communication; or
• To provide information about new features offered by the RedVex Notary Website to visitors who have elected to opt-in to receive such information.

Website Statistics

For site management functions, information is collected for analysis and statistical purposes. This information is not reported or used in any manner that would reveal personally identifiable information. E-mail addresses will not be released to outside parties unless we are required to do so in connection with law enforcement investigations, legal proceedings, or as otherwise required by applicable state or federal law.

We use log analysis tools to create summary statistics, which are used for purposes such as assessing what information is of most interest to visitors, determining technical design specifications, and identifying system performance or problem areas. The following information is collected for this analysis:

• User Client hostname - The hostname (or IP address if DNS is disabled) of the user/client requesting access;
• HTTP header, "user-agent" - The user-agent information includes the type of browser, its version, and the operating system it's running on;
• HTTP header, "referrer" - The referrer specifies the page from which the client accessed the current page;
• System date - The date and time of the user/client request;
• Full request - The exact request the user/client made;
• Status - The status code the server returned to the user/client;
• Content length - The content length in bytes of the document sent to the user/client;
• Method - The request method used;
• Universal Resource Identifier (URI) - The location of a resource on the server;
• Query string of the URI - Anything after the question mark in a URI; and
• Protocol - The transport protocol and version used.

E-Mail Protocol

Personally identifiable information contained in a question or comment sent electronically to RedVex Notary in an e-mail message or submitted in an online form is only used by RedVex Notary to respond to the question or comment. RedVex Notary reserves the right to redirect any e-mail message to a government agency, a company or a person who is in a better position to answer an issue raised in an e-mail.

Law Enforcement

RedVex Notary may be required by law enforcement or judicial authorities to provide personally identifiable information to appropriate governmental authorities. RedVex Notary will cooperate with law enforcement agencies in identifying those who appear to be using its services for illegal activities. RedVex Notary reserves the right to report to law enforcement agencies any activities that officials of RedVex Notary in good faith believe to be unlawful.

Personally Identifiable Information

Except as otherwise provided by applicable state or federal law, RedVex Notary does not sell or release personally identifiable information. Please note that information provided to RedVex Notary is generally not public information.